Annual General Membership Meeting
December
The membership elects Club Board of Directors
Membership approval of the annual budget
Membership approval of additions and deletions of signature authority on checking account. Current signature authority and new additions go to the bank in person with a copy of the minutes authorizing the change in signature authority.
Club Insurance
December
Treasurer purchases Club general liability insurance from USA Cycling
https://www.usacycling.org/get-involved/clubs/club-insurance
USA Cycling Membership
December
Treasurer renews Club membership in USA Cycling. Technically, the President and Vice President are supposed to have a USA Cycling personal membership.
Club #15986
https://www.usacycling.org/about-us/contact-us
199N e-Postcard
First-quarter of the year
This is basically the Club’s State tax return declaring the annual receipts for the year. https://www.ftb.ca.gov/file/business/types/charities-nonprofits/199N.asp
Form SI-100 Statement of Information
January, even-numbered calendar years
The treasurer completes this form with Club officer information and pays the $20 fee.
Benicia Bicycle Club, Inc
Entity Number C1960984
https://businesssearch.sos.ca.gov/?filing=corp
League of American Bicyclists Membership
January
Membership expires 1 April annually at the present time. Treasurer renews membership and pays fee-based upon club membership level.
Membership #51206884
https://bikeleague.secure.force.com/join?renew=search
Club Website Hosting
April
The treasurer pays the annual fee. The Website is currently hosted on Squarespace.
Domain Name Registration
WhoIs
https://www.whois.com/whois/beniciabicycleclub.org
Monthly
The Club domain name and email service are provided by Hostway. The Treasurer pays the fee for email monthly.
Waiver Forever
Monthly
Waiver Forever provides the service for cyclists to sign Waivers of Liability and for retention of these records. The Club is required to retain Waivers for 10 years. The Treasurer pays the fee monthly.